Florida State Council

Knights of Columbus

Frequently Asked Questions

The process various depending on your email program. Your best option is to search for "Adding email signature on" the add your program/device (e.g., iphone, android, outlook, gmail, etc.).

The following statement has been approved by the Florida State Council:

CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee or addressees named above for its intended purpose. If you are not the intended recipient of this message, this message constitutes notice that any review, retransmission, distribution, copying or other use or taking any action in reliance on the information in this message and its attachments, is prohibited. If you receive this communication in error, please immediately advise the sender by reply e-mail and delete this message and its attachments from your system without keeping a copy. Unless expressly stated in this e-mail, nothing in this message may be construed as a digital or electronic signature. Thank you.

It's really quite simple to modify my profile. (Change picture, e-mail, phone etc)

  • Login to the web site.
  • Click on My Account
  • Scroll down to the area you wish to change
  • Change the information you wish
  • You may wish to change your picture. Click on Upload Picture
  • Point to the file that contains your picture and double click the file name.
  • Let me know if you need more help.
  • You must login first. Click on News and Events, Council Newsletters. Your council number should appear.
  • Go to the bottom of the screen and it will have an icon to click on to upload your file.

Remember you cannot have a file over 1.6MB. You must be sure to optimize your pictures before putting them into your document.

You can click on the Contact ICON and send a message if you need help. On the main menu, click on About and Contact and that will bring up a message screen to contact me.

You should shrink your pictures before you put them into your newsletter.

And remember, only the Grand Knight and Financial Secretary can do this.

PDFs are great, but there are a couple of issues. The biggest problem is that PDFs have this incremental update feature, which means, basically, that every change you make is stored in the PDF. The second problem is that everybody takes their pictures at 300+ dpi when, in fact, the printer, monitor, and you eye can’t tell 300dpi from 72dpi. Instead of using whatever tools you use to save the PDF, see if there is a Save optimized option (there is in Acrobat Pro). Often, just choosing Print to PDF is sufficient. If you can, downsample the images to 72dpi. Go through and discard all the useless stuff that PDFs save: alternate images, page thumbnails, bookmarks, search indices, comments, metadata, file attachments.

The current limit was not just a random value. The web team looked at EVERY large PDF that has been submitted over the past three years (some over 8MB) and the largest file after running an optimization was about 1.1mb, verifying that there was no visually obvious degradation. We then added 50%.

If your publishing tools does not have an optimizing tool, try searching the web for "optimize pdf." There are a number of free or online products that will do this. If you're sending your newsletter out via newsletter, you should be doing this already.

This is an Internet Explorer issue. See the answer to "Why can I only access the first menu item on the upper toolbar?" at http://www.floridakofc.org/faq-page#n566.

If you are running Internet Explorer 7 (under Windows XP), you should upgrade to IE8 (http://www.microsoft.com/en-us/download/details.aspx?id=43).

If you already have IE8, or IE9, you may be running in "Compatibility View" mode. Go to the Tools option on your browser menu and select "Compatibility View settings." Look for "floridakofc.org" on the list. Select the web site and click "Remove" and then "Close."

The reality of our web site is that it is very powerful and uses all of the modern computer languages in order to produce the product that we have created. When a PC does not get the desired end result, we need to take a look first of all at the web browser on the end users PC and be sure it is compatible with what we have produced.

Worthy Brother what web browser are you using. We have District Deputies that have reported issues and their web browser is always in the middle of the mix so to speak. At the bottom of page 1 on the site, we have a disclosure that says "This site runs best with Google Chrome or Firefox". We know for a fact that AOL will not produce some of our screens because of the javascript code running in the background.

The screen you are talking about requires the software reads the database and then sends the output to your computer. This is done with javascript. If your system is too old or you do not have either of the browsers mentioned previously, you may experience the intermittent results you are getting.

Do you know anyone else with a PC that you can try to access this information from. Please let me know more about your web browser. Please remember that this may not be the problem but it's typically a good starting point.

This process may be competed by District Deputies, Grand Knights and Financial Secretaries. District Deputies may elect not to complete this process because the procedure will ask for the status of deceased or transferred Knights and the District Deputy may not have this information

  • Login to kofc.org
  • Click on Officers
  • You will be on the Reports page.
  • Select the latest XLS file.
  • This will download the file to your local hard drive.
  • Be sure to make note of the file name and location of the file because you will need this filename to upload it to the State Web Site.
  • After saving the file, you can close the koc.org site.
  • Login to floridakofc.org
  • Click on Council/Member Management
  • Click on Import Spreadsheet
  • Upload Image
  • Point to the file you saved in the previous steps
  • You may be asked a series of questions about your members (IE deceased, other)
  • Answer the questions and your done.
  • You may wish to check your information at Supreme each Tuesday to determine if their are any changes to your council from week to week. If you have changes from week to week, upload them to the State web site using this process.
  • Let me know if you need more help.

Are you planning on going to the State Convention next year. This is an important question but the answer is not so simple.

By next year, the system will be automated. You will need to be a registered Financial Secretary of the Knights of Columbus in Florida in order to complete the delegate registration forms. Additionally you will need to be a registered member of the Knights of Columbus in Florida in order to register for the convention.

Lets make some assumptions.

  • We uploaded the K of C database a year ago so you membership records on the state level are now a year old.
  • Your council added 10 new members and one of them is your new Financial Secretary.
  • Because you have not uploaded your data, your Financial Secretary is not on the Florida State Council database.
  • It's time to register delegates for the convention. This is no way you can do this.
  • Also, any of the other 9 new members will not have the opportunity to go to the convention because according to the Florida State Council Database, they are not registered members.

We have developed a mechanism to determine when the last time was the Supreme database table was uploaded to the state on a council by council basis and an assembly by assembly basis.

Several months back, the State Programs Director Vincent Cipriano sent communications that asked all councils to upload the data to the State Web site at least once every 30 days. This is not happening at present and will potentially become a serious problem for some councils and assemblies in the not to distant future.

You may find the Knights Of Columbus Supreme Headquaters a quick and easy method of finding a council.

They are located at:

  • The Financial Secretary of the council needs to take the latest report from the Supreme web site and download it to his computer. It is important to remember that it must be in XLS format and not PDF. You will find it on the first page after you login. It is under Reports. Please use the latest date available and not the older dates.
  • After downloading the report from Supreme, go to the State web site and click on Council, Member Management and import spreadsheet. Point to the location of your downloaded spreadsheet and click on it. It may come back and tell you that it will only accept an XLS file.
  • It may be the you don't own Microsoft Excel and do own Libre Open Office or some similar product. Simply open the spreadsheet file using the software that you have and then save it as an XLS file. It will not accept the Libre ODF format from Open office.
  • This will upload the spreadsheet to the State web site and will also display a series of differences if you have any. For instance, If a member was on your State site and not on Supreme, it will ask you what happened to the member. Answer the questions and your process is done.
  • You may wish to check your information at Supreme each Tuesday to determine if their are any changes to your council from week to week. If you have changes from week to week, upload them to the State web site using this process.
  • Let me know if you need more help.

There are two components you must consider.

Login. (This is your membership number)

Password. (This is your first name space and last name.)
It must be in lower case

If this doesn't work, send an e-mail to the State Web Site Administrator with a message as follows.

To peterreguin@gmail.com
Council Number ........ Member 9876543 john doe does not work.

You will get a response.

If you have logged in previously, the most common case is that you changed your password. Passwords are sensitive to both case and punctuation.

The system is sensitive to attacks. After five failed login attempts, your account is blocked (plus your computer is blocked) and no further access is allowed for between 1 and 6 hours. Call or email your administrator and have him unblock your account, or request a new password from the system.

If this is your first attempt to login, verify that your member number is correct (do not type in any leading zeros) and that password you enter is your first name, followed by a space, followed by your last name, all lowercase.

If you are a new Knight, or have recently transferred to Florida, check with your Financial Secretary to insure that your application has been processed.

When you receive the email with the one-time login link, go to My Account and enter a new password in the current password field, as well as the new password fields, then select Save (i.e., enter the new password a total of three times).

One reason might be because cookies are disabled by default on the iPhone. Go to your settings menu and enable cookies.

IF that does not work, this appears to be a variant of the problem with the older versions of Internet Explorer, with a twist. Apple Safari sometimes mistakes some of our web data as Flash content, which Apple does not support. There is a free browser download, called Mercury, available from the Apple Apps Store, which appears to work flawlessly.

[Update: Try downloading Google Chrome from the App Store. This browser handles all the new web features found in this web site.]